Candidate Profile Overview
Each candidate in Minotaur has a dedicated profile page that brings together all their information in one place — from personal details and resumes to job history, notes, activities, and more. Let's walk through what you'll find on a candidate's profile and how to use it.
Accessing a Candidate Profile
Here are your options for opening a candidate profile:
- From the Candidates list view, click the candidate's name.
- From a Job profile, go to the Candidates tab and click the candidate's name or the eyeball icon for a quick view.
- From the Search bar, type the candidate's name or email and select them from the results.
Profile Header
The top section displays the key information you need at a glance:
| Element | Description |
|---|---|
| Candidate Name & Avatar | Full name and profile photo or system-generated avatar |
| Candidate Reference | Unique system-generated ID (e.g., CANBNKG5YZ) |
| Owner | The recruiter assigned to manage this candidate |
| Duplicate Indicator | A tag that appears when the system detects a potential duplicate profile |
| Status Tags | Labels used to identify the candidate's status or priority (e.g., Available, Important, Senior) |
| Contact Info | Phone number, email address, and location shown below the name |
| +Tags | Custom tags you can add to categorize the candidate |
Action Menu (⋮)
Click the ⋮ (three-dot) menu in the top-right corner to access these helpful actions:
| Action | Description |
|---|---|
| Add to Job | Link this candidate to a job position |
| Edit | Open the candidate's edit form to update their details |
| Transfer Ownership | Reassign the candidate to a different recruiter |
| Send Mail | Send a quick email to the candidate |
| Archive Candidate | Move the candidate to the archived state (non-destructive) |
| Send Template Email | Send an email using a pre-defined template |
| Add Notes | Quickly add a note to the candidate's profile |
| Brand Resume | Generate a branded version of the resume with the client's company name as a watermark |
| Download Resume | Download the candidate's resume file |
Profile Tabs
Summary
This is the default tab and where you'll spend most of your time. It displays the candidate's complete information organized into sections:
Left panel:
- Candidate Details — Name, reference, diploma, university, current company, current position, location, DOB, email addresses, phone numbers, LinkedIn URL, referred by
- Log Book — Source (e.g., Applied via LinkedIn), created date, date resume added, created by, last updated
- Recent History — Latest actions taken on this profile
- Recent Notes — Preview of the most recent notes
- Addresses — Stored addresses for the candidate
- Dependents — Dependents on file
- Emergency Contacts — Emergency contact information
Right panel:
- Skills — Tagged skill set (e.g., Financial Statements, Accounts Payable, Microsoft Excel)
- Additional Information — Industry, years of experience, graduation date, current salary, current benefits, notice period, expected salary, expected benefits, nationalities, languages, GDPR consent, email consent, candidate description
- Jobs — All job positions the candidate is linked to, with current stage and start date
- Experience — Full work history with company name, location, dates, and role description
- Education — Academic background with institution, degree, GPA, and graduation date
Resume
This tab displays the candidate's uploaded resume as a PDF viewer. The toolbar lets you zoom, navigate, and use drawing tools.
Two action buttons appear in the top-right corner:
- Update Resume — Replace the current resume file with a new version.
- Brand Resume — Generate a version of the resume with the client's company watermark applied. See Brand Resume for details.
Jobs
This tab lists all job positions the candidate is connected to. Here's what you'll see:
| Column | Description |
|---|---|
| Position Name | The linked job title (clickable) |
| Job Stage | Current pipeline stage |
| Dropped | Whether the candidate was dropped from this job (Yes/No) |
| Drop Reasons | Reason recorded if the candidate was dropped |
| Match Owner | Recruiter who added this candidate to the job |
| Match Date | Date the candidate was added to the job |
From this tab you can also:
- Use the Search bar to find a specific job.
- Click Manage Columns to show or hide columns.
- Click Export to Excel to download the list.
- Add the candidate to another job directly from this view using the Add to Job option in the ⋮ menu.
You can drag a column header to the group bar at the top to group records by that column.
Notes
This tab shows all notes added to the candidate's profile, organized by context (General or per job).
- Left panel — Search notes and filter by job (General or a specific linked job).
- Note cards — Show the author name, timestamp, and note content.
- Click Add Note in the top-right corner to create a new note.
- Click ⋮ on any note card to edit or delete it.
Attachments
Store files associated with this candidate, organized by context (General or per job).
- Click Add Attachment to upload a file.
- Filter attachments using the left panel (General or linked job).
History
This tab shows a complete audit trail of all changes made to this candidate record. Each entry shows the action taken, who performed it, and when. See View Profile History for more details.
Social
This tab displays social media links associated with the candidate's profile (e.g., LinkedIn).
- Click + Add more to add additional social media profiles.
See Add Social Media to a Profile for the full guide.
Activities
This tab lists all activities (calls, interviews, follow-ups, etc.) logged for this candidate. Here's what each column means:
| Column | Description |
|---|---|
| Title | Activity name or subject |
| Priority | Urgency level |
| Start Date / Time | When the activity is scheduled |
| Duration (Minutes) | Length of the activity |
| Due Date | Deadline for the activity |
| Frequency | Recurring setting |
| Category | Type of activity |
| Location | Where the activity takes place |
| Status | Open, Completed, etc. |
| Meeting URL | Link for virtual meetings |
| Channel | Communication channel used |
| Outcome | Result of the activity |
| Created Date | When the activity was logged |
| Creator | User who created the activity |
Additional controls:
- Show Archived toggle — Show or hide archived activities.
- Manage Columns — Customize which columns appear in the list.
- Export to Excel — Download activity data.
- Add Activity — Log a new activity.
Emails
This tab displays all emails sent to or associated with this candidate from within Minotaur. Here's what you'll see:
| Column | Description |
|---|---|
| Job Position | The job linked to this email |
| Sent By | The user who sent the email |
| From | Sender email address |
| To | Recipient email address |
| CC Email | CC'd addresses |
| Sent Date | Date and time the email was sent |
| Email Subject | Subject line |
| Email Body | Preview of the email content |
Additional controls:
- Manage Columns — Customize which columns appear.
- Export to Excel — Download the email log.